MBB LMS was designed not as a single course plugin, but as a complete operating platform for academies, language schools, training providers and education businesses. It connects academy administration with learning workflows, communication, commerce, reporting, AI modules and native mobile applications in one architecture.
Starting Point & Challenge
Many education providers rely on a combination of an LMS, video-conferencing software, attendance spreadsheets, separate messaging channels, manually generated certificates, external payment workflows and mobile workarounds. This creates duplicated data, fragmented user journeys and operational blind spots.
The core challenge was to bring these processes into one platform without creating an inflexible monolith. Owner, Super Admin, Admin, Teacher, Support and Student roles each require clearly separated interfaces, permissions and workflows.
Project Goals
- Create one operating platform for academy administration and learning operations
- Maintain strict tenant and role separation
- Use one consistent data foundation across web, administration and mobile apps
- Enable modular activation of features and add-ons
- Support professional learning, assessment, communication and commerce workflows
- Provide a scalable API foundation for Android and iOS
- Keep operations maintainable through backups, scheduled jobs, monitoring and controlled releases
Platform Architecture
The platform is divided into clear functional domains. Academy administration, teacher workflows and the learner experience use shared core data while exposing role-specific views and actions. Mobile clients communicate through a dedicated API layer.
The architecture supports multi-academy operation, feature flags, package and add-on configurations, and the ability to enable or hide functionality per academy or course.
Academy, User & Role Management
The administrative core manages academies, users, roles, permissions, courses and enrollments. Roles are not merely visual filters: they determine which data and actions are accessible across the system.
- Owner, Super Admin, Admin, Teacher, Support and Student roles
- Course assignments and enrollment workflows
- Academy-specific settings and add-ons
- Controlled user deletion and deactivation policies
- Tenant-oriented data isolation
Courses, Content & Learning Workflows
Courses provide the structural context for students and teachers. Content, appointments, homework, quizzes, attendance and communication can be organized around the same course so the user experiences a connected learning journey rather than a collection of unrelated tools.
Attendance, Calendar & Live Sessions
Attendance management models teaching days, attendance states and enrollment periods. Teachers can record attendance directly in course workflows, while administrative views and exports support operational reporting.
- Present, Late, Excused and Sick states
- Relevant teaching and working-day logic
- Course-specific attendance workflows
- Calendar events and reminders
- Live-session management and Zoom integration
- Push notifications for upcoming or started sessions
Homework, Quizzes & Grading
Assignments and assessments were implemented as complete workflows. Homework can include multiple attachments, audio recordings and teacher feedback. The quiz engine supports both automatically and manually graded scenarios.
- Single- and multiple-select questions
- Essay, file and audio responses
- Fill-in-the-blank questions
- Images and media in questions
- Randomization and attempt limits
- Manual grading where automatic evaluation is not appropriate
- Academy-isolated question banks
- Import and preview workflows
- Feedback and grade notifications
Community, Messaging & Notifications
Communication is integrated directly into the learning environment. Community posts, comments, attachments, polls, reactions and private messaging reduce dependence on external chat groups and keep learning context and communication connected.
A notification layer covers events such as new posts, comments, private messages, support replies, live starts, quiz starts, homework feedback and calendar events.
Certificates & Verification
Certificates can be generated from templates and enhanced with QR-based verification, creating both a professional document and a digitally verifiable proof of completion.
Payments, Vouchers & Commerce
For commercial academies, the platform includes workflows for paid offers, vouchers, stored-value balances and payment-related administration. Refund logic can restore voucher balance according to defined business rules.
AI Modules
AI is embedded as an optional capability inside concrete learning workflows rather than exposed as a generic chatbot.
- AI-assisted quiz generation
- Homework feedback assistance
- Student Tutor
- Speaking Practice
- Academy-level modular activation
Flashcards & Microlearning
The flashcard module organizes learning material through books, units, lessons and cards. Learners can flip cards, type answers and use quiz and analytics functions to support repeated practice. The module can be activated independently from the core LMS.
Native Android & iOS Apps
The student experience was not reduced to a mobile browser. Native Flutter applications for Android and iOS consume the platform API and support central workflows such as authentication, community, calendar, media, homework, quizzes, AI Tutor and flashcards.
- Multi-academy login
- Push notifications
- Community and messaging
- Calendar and appointments
- In-app media playback
- Homework with multiple files
- Quiz audio and images
- AI and flashcard modules
- Forced-update mechanism for minimum supported versions
Integrations & Automation
Recurring operations are handled through scheduled jobs and integrations. These include backups, payment-expiry processing, reminders, newsletter campaigns, push queues and worker jobs. Zoom meetings can be created through an API integration while manual meeting links remain supported.
Security, Data Isolation & Operations
A multi-academy SaaS product must consistently restrict data access. Role- and academy-aware authorization, secure backend endpoints and controlled administrative actions were therefore treated as architectural concerns from the beginning.
- Tenant separation across data and functionality
- Role-based authorization
- Academy-specific content and question banks
- Regular backups and retention processes
- Controlled feature rollout through add-ons
- API-oriented separation between clients and backend
Result
MBB LMS is a connected operating platform covering the day-to-day lifecycle of an academy from administration and teaching through communication and mobile learning. Its modular structure allows new capabilities to be introduced without unnecessarily destabilizing the core workflows.
The key value is reduced fragmentation: students, teachers and administrators work on one consistent data foundation while dedicated interfaces and permissions reflect their individual responsibilities.